GENERAL ACCOUNTABILITIES
The Human Resources Administrator is accountable for the following responsibilities:
Compiling, maintaining and processing Human Resources related information
Entering, maintaining and processing data in the Human Resources Information System (HRIS)
Maintenance and administration of the benefit policies and programs
Providing administrative support to the Senior Members of the TFS Manufacturing Team
SPECIFIC ACCOUNTABILITIES
1. Human Resources Administration
- Create and maintain all personnel record-keeping functions such as employee files and organizational charts.
- Create, modify, and supply orientation packages, Human Resources/Administrative forms and various reports as required.
- Prepare Human Resources statistical reports using the HRIS and/or PC spreadsheets. These reports are used by management as a tool to make assessments, and draw conclusions.
- Verify, process and administer documentation related to various Human Resources activities such as safety shoe allowances, prescription safety glasses and service awards.
- Prepare employee employment verification letters.
- Prepare and distribute and track annual salary review letters, hourly CIR reports and payroll changes.
- Post and maintain intranet and internet job posting
- Prepare and distribute baby and marriage gifts.
- Create and process purchase requisitions for departmental invoices.
- Create and distribute the TFS Manufacturing Newsletter.
- Assist where necessary with the Employment Equity program.
- Organize and communicate TFS plant diversity lunches/special events.
2. Human Resources Information System (HRIS)
- Ensure that all HRIS data is current, including personal changes, salary and organizational particulars, system maintenance and payroll downloads. All information in the HRIS system must be accurate and maintained confidential.
- Generate reports as required and/or requested for annual salary administration, organizational and departmental information.
3. Benefits Administration
- Ensure that all new employees are enrolled in the benefits programs on a timely basis.
- Liaise with the insurance company as needed to follow-up on specific issues.
- Maintain PC Xpress system up-to-date with employee changes.
- Audit and process monthly billing for our insurance coverage.
- Track and analyze specific costs related to our benefit coverage. Through this analysis, the Administrator will bring specific issues to the attention of the Manager, and/or suggest changes as required.
- Communicate Benefits to our employees. This position will help clarify benefit coverage for employees and assist them as needed in resolving any outstanding claims. The administrator will ensure all communication boards are kept up-to-date.
- Track and assist with Short Term and Long Term Disability claims.
4. Administrative Support to the Senior Member of the TFS Manufacturing Team
- Prepare daily, weekly and monthly reports and charts as requested and distribute to respective groups. i.e. back lg report, delivery performance, Tekcare claims, corporate aspect charts, environmental metrics, training matrix, etc..
- Organizing meetings, presentations and special events as assigned.
- Preparing memos, e-mails, agendas, presentation slides and other materials for staff and business meetings or special events.
- Research, evaluate, assemble and summarize special projects and assignments as requested. This will involve consolidation of various pieces of information into reports and/or graphs.
- Composing letters, memos and announcements from verbal direction or from knowledge of organization policy or procedures.
- Co-ordinating business travel and hotel arrangements for the TFS Manufacturing Team.
- Address internal and external departmental inquiries/requests appropriately.
QUALIFICATIONS / EDUCATIONAL REQUIREMENTS
A College diploma and/or equivalent experience in a field related to Human Resources
Experience in Benefits Administration an asset
1 to 3 years experience in a benefits/compensation administration role
Knowledge of Human Resources practices and principles, and all applicable labour, pay, and benefits laws and regulations
Ability to handle highest lever of confidentiality with discretion
Ability to multi-task and to prioritize with discretion
Excellent communication, presentation, and human relations skills
Good problem solving , analytical, and decision making skills
Good planning, time management, and organization skills
Working knowledge of HRIS systems
Computer skills required include Microsoft Excel/Word/Power Point, Org Plus, PC Express, Visio, Project and Lotus NotesPosition requires a valid drivers license
- Location: North York
- Compensation: $40-45K
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.